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Philmont Scout Ranch is a high adventure base camp in north New Mexico that serves exclusively Boy Scout Troops. They have many activities on site, and also do adventures off site with some of the older troops.
BSA has multiple types of camps. For example, we work with Camp Edward in Washington, which is affiliated with BSA but not owned, so the licensing is much loser. Philmont is owned by BSA, and has very strict licensing.
There are a few things that make BSA complicated: licensing trademarks, applications, licensing payment, licensing guarantee, delivery, UPCs, holographic stickers and hangtags.
Licensing Contract:
We have signed a licensing agreement with BSA as of 11/15/2024. You can see that HERE. This contract guarantees that Brist will pay 12% of the annual merchandise sold Philmont to BSA as a licensing fee. I bake this into the cost of each unit. It also guarantees that Brist will pay at least $2000 in licensing fees which are due upon the signing of the contract. This payment was initiated by Jamie on 11/26/2024. This contract is valid until 12/31/2025. So that is to say, any licensed product we sell between 11/15/2024 and 12/31/2025 must have 12% paid in licensing to BSA.
Licensing Trademarks:
There are multiple types of trademarks we must pay include in every single design. First, a registered R must be included at the end of the "T" in Philmont in the top right corner. We much also include the ™ symbol and (C) BSA somewhere in the design. The contract does not require those to be in any location, but they must be included.
Application for Licensing
Every year in November, we must apply for licensing for the next year. You can reach out to Iris Houston (Iris.Houston@scouting.org) or Christian Ricks (Christian.Ricks@scouting.org) to get this started. We will have to pay the $2000 guarantee every year
With the contract, we must also have applications for each item we plan to sell for the next year, so it's a good idea to reach out to the buyer at Philmont, Ashley Olsen (Ashley.Olson@scouting.org) first and have a PO in hand. We cannot submit the order until Iris and Christian have given us the go-ahead that everything is good.
Application for Licensing - In Portals
Once we have finished the yearly contract, we must submit every SKU for review into two portals:
Username: sarah.d@bristmfg.com
Password: Brist.Brist.2024
This is also the portal where we pay the licensing guarantee of $2000, accounting is responsible for initiating this payment since it can only be made by check or transfer. It takes a few days to go through.
To submit SKU's in here you must press "submit" :
Scroll Down and press " continue"
Then you can submit each SKU under "Manage Products", and the "+ Add" And you just put in all the details of each item
Since we apply in November, but sales don't show until the items ship, I put "Yes" on this next step
This portal is a bit more complicated. For each item, you will also submit an application by pressing " New Product Design Authorization"
You will put in the Brist SKU # for the name and fill out all of the other information.
It is very important to fill out the "Select Properties" section. Underneath you'll find all of the product categories we have been approved to sell. And then you will check off which ones are included. Most of the time it will just be "Philmont (R) (Word)". That is if we just write the word "Philmont" in any font. But there are few other self explanatory options here.
And then on the right side I put "Pre-Release/Final Production Review" and then i add the SKU link to the additional info. No to rush processing, and then I add a screen shot of the design
Once the SKU's are submitted, you should get emails back from Christian Ricks on feedback/if anything needs to change. Make sure all information is filled out and correct before submitting, otherwise it will hold everything up
Retail Finishing
Philmont requires hangtags, UPC's and holographic stickers provided by a third party.
Hangtags/UPC's - Hangtags will always be Brist hangtags. As per Jessy, we do not charge for the hangtags, just hangtagging and UPCS.
Holographic Stickers - These are purchased by Brist and included in the box with the items. THEY DO NOT NEED TO BE APPLIED TO THE PRODUCT. These stickers are $0.06/unit and this cost is passed onto the customer
JPatton - Holographic Sticker Login
Username: 106824
Password: Brist.Brist.2024
We need to order the BSA Holographic Labels, and include them in the box.
To access your account visit:
Website: https://login.jpattonondemand.com/
After logging on, please go to the Logos On Demand (LOD) section and select appropriate artwork category.
To purchase your official BSA Holograms Online, select BUY HOLOGRAMS. New Licensees need to order
holographic labels prior to receiving access to BSA artwork if required by your license agreement.
In addition to ordering holograms, you can manage your account by clicking on the hamburger icon ( ) located at
the top right corner of the website page, and then selecting Manage Account under Accounts Settings.
Manage Account:
1. Customer Information - you may add, edit or delete email contacts.
2. Shipping Information - you may add, edit or delete your company's shipping information.
3. Billing Information - you may add, edit or delete your billing information.
Please let us know if you have any questions regarding this service.
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