1. Print all POs received from Cheryl and divide order by SKUs. DO NOT combine PO orders. Create separate estimates for all - note that not all pricing shown on PO is correct (double check using Pricing Doc)

2. Print corresponding art approvals noted in PO orders 

3. Create an estimate in Quickbooks under client name "Western AS Bookstore"

4. Add PO # to Quickbooks estimate in the PO # section (this is important because Cheryl will always reference the PO number when talking about orders)

5. Use Western Address for both the billing/shipping items. In the "Ship Via" section please write "Drop Off"

6. Write Line Items as shown under (WA) Wholesale: Brist SKU - WWU Graphic Name (Blank Style, Color) Size

   • The WWU Graphic Name can be seen on the original PO or (if it appears to be cutoff) on the WWU Graphics Doc or on previous invoices

7. Add quantities as shown on PO

8. Enter pricing per SKU based on the WWU Pricing Doc (linked above) - do not always trust Cheryl's pricing

   • 2XL sizes +$1  //  3XL sizes +$2

   • Pricing dependent on garment style, number of inks in design, and qty of that specific SKU

   • All garments that need "Royalties" (Royalties means that the design has "Western", "WWU", "Vikings"or anything directly related to the name of the university or the university itself) need to add +$0.20 to the price of the garment to compensate for hangtagging

9. Add line items for "Royalties" as shown: Royalties - Shirt Name as shown on PO (S-XL)

   • Royalty line items separated by sizing. 1 Royalty line item for (S-XL), one line for (2XL), one for (3XL), etc since pricing increases dependent on +2XL sizing

   • Royalties calculated based on this formula: (Price of SKU/0.92) - Price of SKU

10. Add line item of shipping under (WA) Shipping. Line item reading "Shipping Fees". This is for the Brist team hand delivering the orders to WWU (orders never shipped)

11. Under "Printing" in notes section, note if hangtagging is needed (all Royalty baring SKUs require hangtagging/all non-Royalty baring SKUs do not need hangtagging)

    • Note/Hand write on the SKU art approval as well if SKU needs hangtagging to help with clarity

12. Under "shipping" in notes section write "Please write (PO #) on all boxes and bring to (WWU Account Manager) to adjust invoice

    • Orders are brought to the WWU Account Manager before delivery so that estimates can be adjusted to account for missing/tarnished garments

13. Record Estimate/PO in Pipedrive the same as any other order

14. Email Cheryl once order has been placed under the thread of the original PO# 

15. Create a task 10 days out to check on order 

All NEW orders (non-reorders) need.........

Membership Info/Renewal